Careers

Current Openings

Administrative Assistant

Connections, Congregational Care and Welcome Ministries

Position Details

Overview:  A mature and growing Christian who will provide administrative support as we build a Christ-centered community of light through the Congregational Care, Connections and Welcome Ministries. Also responsible to be in the weekly Receptionist rotation as the first ambassador of Christ and His church at DRCC.   

 

Reports to:                 Director of Congregational Care

Spiritual Gifts:           include Administration

 

Major Duties & Responsibilities:

  • Anticipate, understand, and respond to the administrative needs of the Congregational Care (Care), Connections and Welcome (WM) Ministries (CCCWM).

  • Participate and collaborate in the monthly CCCWM department meetings

  • Meet separately with the CCCWM Directors for planning, scheduling, tracking and office assistance on a weekly or predetermined scheduled.

  • Respond to CCCWM related inquiries or requests received through connection cards, online connections cards, emails, and triage as specified to appropriate team for follow-up.

  • Input incoming prayer request, i.e. online, pray4Me/DRCCcares emails, etc. into F1 in coordination with Data Administrator. Modify weekly prayer request email response to send to those who submitted prayer requests.

  • Confidentially review and forward as specified.

  • Manage F1 and Planning Center Online (PCO) for all CCWM volunteer teams to include assignments and check-in process. Provide back-up support to volunteer WM Coordinator in WM PCO management and maintenance of team schedules with volunteer team leaders.

  • Serve as the Fellowship One (F1) Champion for CCCWM. Attend and participate in F1 Champion meetings. Run F1 reports and manage data within Excel as needed for CCCWM Directors.

  • Manage all facility reservations/needs for CCCWM through ServiceU program. Coordinate with Directors to maintain annual CCCWM Event Dates calendar.

  • Create timelines, manage tracking and preparation process for CCCWM classes and events, including copies, mailings, assimilation of participant information and maintain TrainedUp modules/participant tracking. Prepare/manage F1 web links and participant F1 records before and after each class/event.

  • Assist Director of Connections during the first hour of the Saturday morning membership class (3x yr.).

  • Assist Director of Care for first GriefShare group session, managing check-in and money collection.

  • Support Assistant Director of Care with memorials held at DRCC.

  • Manage connections@damascus.com and all email/mail communications for the Connections Ministry, including sending first time guest materials and online guest process.

  • Manage Connection Ministry Wufoo forms and credit card reconciliations.

  • Order and track specified care items/communications for Congregational Care.

  • Track baptism inquiries with Director of Care, and baptism weekend setup logistics with Assistant Director.

  • Reception Services (one or two days a week) - assure that visitors/vendors/callers are graciously greeted, mail is appropriately routed and information/messages are relayed timely; arrange for receptionist coverage during planned absences. Front office volunteers will need some training and support.

  • Order and stock office supplies, assist with equipment when at the front desk, schedule service/maintenance needs for equipment only when serving as the Receptionist.

  • Look for ways to simplify administrative processes

  • Other duties as assigned

 

Schedule:  Part-Time 30 hours a week.

 

Qualifications:

 

Relationships

  • A relationship with Jesus as Lord evidenced by both the humble recognition of our own ongoing personal need; gratitude for God’s gift of amazing grace that overflows in gracious kindness to others.

  • Maintain positive working relationships with other, both internally and externally

  • Preferably committed to DRCC as your church family

 

Knowledge, Skills and Abilities

  • Excellent communication skills—verbal and written

  • Strong organizational and time management skills

  • Computer proficiency in Windows, Microsoft Office, and web-based applications

  • Demonstrated ability to learn databases

  • Ability to meet deadlines, which will include communicating realistic expectations to 3 Directors

  • Accurate; attentive to details, yet adaptable

  • Exercises good judgment, discretion, and especially confidentiality

 

Teamwork

  • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to initiate self-directed tasks; able to take directives from three Directors; motivated to help build a team-oriented culture

  • Effective listener, able to receive and give constructive criticism, and deal with conflict according to Matthew 18

  • Can embrace DRCC’s statement of faith under the Q & A, "What do you believe?" (see https://www.damascus.com/i-m-new)

 

Experience
 5 years experience preferably in a higher level administrative position

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Location

12826 Old National Pike

Mount Airy MD 21771

301.829.3722

damascus@damascus.com

After-hours emergency on-call

240.625.9240

Worship Services

Saturdays 5PM

Sundays 9 & 11AM

Damascus Road Community Church

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